Recruiting Policies
The On-Campus Recruiting Program has several policies in place to facilitate the interaction between employers and students during the recruitment process. These policies benefit employers as well as students, helping to maintain fairness as employers compete for student talent. Policies include:
- Fee Structure and Payment Policy
- On-Campus Interview Policy
- Second Round Interview Policy
- Job Offer Policy
- Email Policy
- Harvard University Non-Discrimination Policy
Please remember that employers who violate any aspect of the Recruiting Policies will be subject to penalities, possibly including suspension from the On-Campus Recruiting Program.
1. Fee Structure and Payment Policy
A. For-profit employers will be charged as follows:
• $100 processing fee for each job posting
• $50 scheduling fee for each interview schedule
B. Non-profit employers will not be charged for On-Campus Recruiting.
C.
Reservations made in May must be paid in full by August 1, 2008 or the space will be released to employers on the waitlist.
D.
All On-Campus Recruiting fees must be paid by credit card.
2. On-Campus Interview Policy
Only those students who have submitted materials and applied to your position(s) through our online system, eRecruiting, may interview with you when you visit Harvard.
If there are students who you wish to interview who have not submitted an application through your eRecruiting posting, they will need to do so in order to interview at our facility during your on-campus visit.
3. Second Round Interview Policy
Students who cancel a first round interview to attend a second round interview are subject to suspension from the On-Campus Recruiting Program. Every effort should be made to accommodate candidates’ class and interview schedules. The following are the
minimum considerations that must be made when arranging second round interviews with candidates.
Employers who violate the Second Round Interview Policy will be subject to penalties which may include suspension from On-Campus Recruiting or denial of May registration privileges for future recruiting cycles. This may affect existing and/or future reservations.
| FALL 2nd Round Policy |
Date |
| NO 2nd Rounds outside the Cambridge Area |
October 10 - October 17 |
| Employers MUST give at least 72-hour notice to interview outside the Cambridge Area |
After October 17 |
| SPRING 2nd Round Policy |
Date |
| NO 2nd Rounds outside the Cambridge Area |
January 30 - February 6 |
| Employers MUST give at least 72-hour notice to interview outside the Cambridge Area |
After February 6 |
4. Job Offer Policy
Harvard’s conviction is that in order for students to make effective decisions, they must have the opportunity to explore all of the options open to them. A student who makes a hasty or ill-considered decision regarding employment precludes his or her exploration of these options, which in turn can lead to reneging on job offers. All companies participating in the On-Campus Recruiting Program (which includes all interviews with students who have applied through eRecruiting) must, at
minimum, employ the following policies.
Employers who violate Job Offer Policy will be subject to penalties which may include suspension from On-Campus Recruiting. This may affect existing and/or future reservations.
2008-2009 Full Time Hiring Timetable
| Date of Offer: |
Deadline |
| Offers Resulting from Previous Summer Internship or Summer Interview |
Thursday, December 11, 2008 |
| October 10 - December 24 |
Thursday, January 8, 2009 |
| December 25 - February 12 |
Thursday, February 26, 2009 |
| Offers given after February 12 |
At least 2 Weeks from Date of Offer |
2008-2009 Internship Hiring Timetable
| Date of Offer:. |
Deadline |
| Offers Resulting from Previous Summer Internship or Summer Interview |
Thursday, February 26, 2009 |
| January 30 - February 12 |
Thursday, February 26, 2009 |
| Offers given after February 12 |
At least 2 Weeks from Date of Offer |
No Exploding Offers
We expect employers to
honor all offers made to students and that no conditions will be placed on the offer (e.g., "We have 10 offers outstanding for 8 openings and will accept the first 8 students who get back to us," etc.).
No incentive (e.g., “We will provide a $5,000 bonus if you sign today,” etc.) may be offered to induce students to accept offers early. Employers who violate this policy may be denied access to the On-Campus Recruiting Program for up to one year.
Expectation of Written Offers
All employers should extend offers in writing and be prepared to exhibit written offers to the On-Campus Recruiting Office. Please examine the contract you ask students to sign very carefully. Employers who rescind or alter contract conditions after both parties have signed will be subject to penalties which may include suspension from On-Campus Recruiting.
5. Email Policy
Harvard University does not permit blanketing students with emails. Messages must not misrepresent the identity of the sender and should not be sent as chain letters or "broadcast" indiscriminately to large numbers of individuals. Only those students who have given your organization their email address should be solicited.
6. Harvard University Non-Discrimination Policy
Harvard University is committed to selecting faculty and staff without discrimination against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national origin, age, veteran status, or disability unrelated to job requirements. The President and Fellows of Harvard College urge all persons within the University involved in recruitment, hiring and promotions to exert their best efforts to achieve the three-year goals set forth in the current affirmative action plan. The President and Fellows call upon every member of the University to engage wholeheartedly in the effort to ensure a wholly nondiscriminatory process of recruiting, hiring, and promoting women, members of minority groups, qualified handicapped individuals and disabled and Vietnam-era veterans at all levels of employment throughout the University. Harvard also expects that outside agencies with whom it contracts will comply with all applicable anti-discrimination laws. We expect that all employers will act in compliance with this non-discrimination policy.
Please remember that any employer found to be in violation of these Policies will be subject to penalties which may include suspension from the On-Campus Recruiting Program.
