Recruiting Policies
The On-Campus Recruiting Program has several policies in place to facilitate the interaction between employers and students during the recruitment process. These policies benefit employers as well as students, helping to maintain fairness as employers compete for student talent. Policies include:
- Payment Policy and Fee Structure
- On-Campus Interview Policy
- Second Round Interview Policy
- Job Offer Policy
- Email Policy
- Harvard University Non-Discrimination Policy
Please remember that employers who violate any aspect of the Recruiting Policies may be denied access to the On-Campus Recruiting Program for up to one year.
1. Payment Policy and Fee Structure
Beginning this year, for-profit employers will be charged as follows:
- $100 processing fee for each job posting
- $50 scheduling fee for each interview schedule
NEW POLICY ALERT: Fall 2007 interview space not paid for by August 15th will be offered to employers on the waitlist. All fees for for-profit organizations must be paid by credit card.
Non-profit employers will not be charged for On-Campus Recruiting.
2. On-Campus Interview Policy
Only those students that have submitted materials and applied to your position(s) through our on-line system, eRecruiting, may interview with you when you visit Harvard. If there are students that you would like to interview who have not submitted their materials through the Recruiting process, you must make arrangements to interview them outside of our facilities.
3. Second Round Interview Policy
Students who cancel a first round interview for a second round interview giving less than 72 hour notice may be denied access to the On-Campus Recruiting Program. Every effort should be made to accommodate candidates’ class and interview schedules. The following are the
minimum considerations that must be made.
| Fall 2007 2nd Round Policy |
Date |
| NO 2nd Rounds outside the Cambridge Area |
October 15 - October 19 |
| Employers MUST give at least 72-hour notice to leave the Cambridge Area |
After October 19 |
| Spring 2008 2nd Round Policy |
Date |
| NO 2nd Rounds outside the Cambridge Area |
February 1 - February 8 |
| Employers MUST give at least 72-hour notice to leave the Cambridge Area |
After February 8 |
Employers who violate the Second Round Interview policy will not be permitted to schedule interviews during the first two weeks of the next recruiting season in which they participate. This may effect existing and/or future reservations.
4. Job Offer Policy
In order for students to make effective decisions, they must explore all of the options open to them. A student who makes a hasty or ill-considered decision regarding employment precludes his or her exploration of other possible options, which in turn can lead to reneging on job offers. All companies participating in the On-Campus Recruiting Program (which includes all interviews conducted off-campus with students whose resumes have come to you through our resume drops) must abide by the following Job Offer Policy.
Employers who violate any aspect the Job Offer Policy or Procedures may be denied access to the On-Campus Recruiting Program for up to one year.
2007-2008 Full Time Hiring Timetable
| Offer Resulting From... |
Deadline |
| Previous Summer Internship or Summer Interview |
Friday, December 14, 2007 |
| Fall On-Campus Interview between October 15 - December 6 |
Friday, February 1, 2008 |
| Spring On-Campus Interview between February 1 - February 15 |
Friday, February 29, 2008 |
| Spring On-Campus Interview between February 19 - March 21 |
2 Weeks from Date of Offer |
2007-2008 Internship Hiring Timetable
| Offer Resulting From... |
Deadline |
| Previous Summer Internship or Summer Interview |
Friday, February 29, 2008 |
| Spring On-Campus Interview between Febuary 1 - February 15 |
Friday, February 29, 2008 |
| Spring On-Campus Interview between February 19 - March 21 |
2 Weeks from Date of Offer |
Employers who demand that students make an offer decision in advance of these dates may be denied access to the On-Campus Recruiting Program for up to one year.
Conditions and Incentives
We expect employers to honor all offers made to students and that no conditions will be placed on the offer (e.g., "We have 10 offers outstanding for 8 openings and will accept the first 8 students who get back to us," etc.). No incentive (e.g., “We will provide a $5,000 bonus if you sign today,” etc.) may be offered to induce students to accept offers early. Employers who violate this policy may be denied access to the On-Campus Recruiting Program for up to one year.
Contracts
All employers should extend offers in writing and be prepared to exhibit written offers to the On Campus Recruiting Office. Please examine the contract you ask students to sign very carefully. Employers who alter or rescind contract conditions after both parties have signed may be denied access to the On-Campus Recruiting Program for up to one year.
5. Email Policy
Harvard University does not permit blanketing students with emails. Messages must not misrepresent the identity of the sender and should not be sent as chain letters or "broadcast" indiscriminately to large numbers of individuals. Only those students who have given your organization their email address should be solicited.
6. Harvard University Non-Discrimination Policy
Harvard University is committed to selecting faculty and staff without discrimination against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national origin, age, veteran status, or disability unrelated to job requirements. The President and Fellows of Harvard College urge all persons within the University involved in recruitment, hiring and promotions to exert their best efforts to achieve the three-year goals set forth in the current affirmative action plan. The President and Fellows call upon every member of the University to engage wholeheartedly in the effort to ensure a wholly nondiscriminatory process of recruiting, hiring, and promoting women, members of minority groups, qualified handicapped individuals and disabled and Vietnam-era veterans at all levels of employment throughout the University. Harvard also expects that outside agencies with whom it contracts will comply with all applicable anti-discrimination laws. We expect that all employers will act in compliance with this non-discrimination policy.
